Wine Country weddings have a rhythm of their own: a ceremony in the vines at golden hour, dinner on a terrace, dancing in a barn or under string lights, and a music cutoff that arrives earlier than city venues. We plan the night around all of it, and because Napa is one of the nine Bay Area counties, travel is included.
Each Wine Country venue type has its own power, weather and cutoff situation. Here's what changes in the setup.
Ceremony in the rows or on a lawn facing the vines, cocktail hour on a terrace, dinner outdoors. Ceremony sound travels to the site, a separate speaker covers cocktails and the reception rig is set where the dancing will be. Wind through the valley late afternoon is planned for.
Converted barns in St. Helena, Calistoga and the Carneros side with wood walls and high rafters. Sound is tuned for the space and Luxe uplighting against the wood is the look couples ask for most.
Rented estates with the ceremony, dinner and dancing all on the grounds. Long power runs, a dance floor on a lawn or a pool deck, and a residential cutoff that's often strict.
Hotels, restaurants and event rooms in town for receptions that move indoors after a winery ceremony. Standard indoor setup, later end times than the vineyards.
Sonoma, Glen Ellen and Kenwood wineries and ranches across the hill, same travel-included price, same rhythm: outdoor ceremony, terrace dinner, dancing under lights until the cutoff.
Full-service resorts in Calistoga, St. Helena and Napa with their own event teams and banquet docks. We coordinate load-in and the music cutoff with the resort directly.
Many Napa wineries and estates require amplified music to end by 10 PM. We build the timeline backward from that: tighter dinner and toasts, floor opened earlier, and the peak of the set before the cutoff, not after it.
Signature+ covers the ceremony in the vines, the terrace cocktail hour, the MC for dinner and the dance set, plus the photo booth under cover for guests between courses. In a barn, Luxe's uplighting and dance floor lighting are what make the wood glow after dark.
A non-refundable retainer reserves your date and the balance is due 14 days before the event. Overtime is $250 per hour. Hours, guest count and venue move the final number; the planning call pins it down.
Longer answers to the questions couples ask us most.
Our prices line by line, what moves the number, and how to compare quotes.
Wine CountryPlanning a full dance floor around the 10 PM cutoff, outdoor sound and vineyard power.
BookingThe questions The Knot and planners tell couples to ask, with our answers.
Listed the way wedding directories list it, so what you read here matches what you'll see on our vendor profiles.
Specific to Napa and Sonoma weddings. The general questions (holding a date, payments, overtime, insurance) are answered in the homepage FAQ.
No. Napa and Sonoma are part of the nine-county Bay Area, so travel is included like any other Bay Area wedding.
By starting it earlier. We shorten the gaps, open the floor right after the first dances, and put the biggest hour of the set before the cutoff. Couples are surprised how full a 7:30 to 10 PM dance floor feels when it's planned that way.
Yes. Ceremony sound is self-contained and placed at the site, with the officiant and vows mic'd so guests in the back row hear them over the breeze.
Under cover, yes: a barn opening, a covered terrace or a tent. Evening dew and direct sun are the two things we keep it away from, and we pick the spot with your venue on the planning call.
Travel is included across the whole Bay Area, so the price is the same in every one of these. Each city page covers its own venue types and the package that fits there.
Venue notes and package picks for the Bay Area cities we're booked in most.
Oahu, Hawaii and other destinations are quoted with one flat travel fee on top of the package.
Date, venue and what you need. You'll hear back with availability, one recommended package and the price, typically within the hour.
Replies go out seven days a week. On event days we answer between sets.